Introduction
The Mentor/Mentee Check-in feature allows participants to check in on a specific task by logging how much time they spent completing the task and the date it was completed. This article covers both Admin and User functionality.
Admin Demo:
Admin Functionality
Enabling Check-ins: This feature can be turned on by an admin via following Navigation: Manage > Program Configuration > Program Settings > Mentoring Connection Settings: 'Allow members of a mentoring connection to check-in the time spent against their tasks.' Admins can check this feature of for either or both roles.
How it works: The Check-in feature allows users to record time spent working on tasks. Meeting time is calculated separately and automatically by the system if users are scheduling their meetings directly through the platform.
Admin Reporting: Admins can view reporting on user check-in data by navigating to: Reports > Health Reports > Post Matching Health Card > Check-in Report.
Viewing individual activity on profile: Admins can also view total mentoring hours on user profiles. Simply search by user name to view the Activity Overview at the top of the profile. This activity is a total of meetings and time recorded on tasks.
End User Experience
Step 1: Within their connection plans, users can click on the dropdown within a task and select 'Check-in':
Step 2: Once the user selects 'Check-in', the task will open providing slots to add time spent as well as comments:
Step 3: Users can view their time spent on the Check-in Time card on the right side of their connection plan page. Any meetings scheduled or logged will add to the "All Meetings" total automatically:
Frequently Asked Questions (FAQs)
Is the meeting duration time calculation impacted if attendance is taken?
Meeting duration remains unaffected by attendance tracking. Even if attendance is not marked, the meeting duration will still be calculated in the "All meetings" section under Check-in Time.
Does the all meeting duration under check in report calculate the actual duration of the meeting or the scheduled duration ?
The meeting duration reflects the actual scheduled duration of the meeting. If a meeting is scheduled for 30 minutes, the All meetings will reflect the 30 mins duration.