Whether you’re enrolling new participants in your mentoring program or re-engaging existing participants, these templates can help you communicate your message to a person, team or entire organization. Using these templates as your starting point, customize your message to best serve your people and your unique culture.
Email Templates: Invite New Participants
Email 1: All
Subject: Looking for Career Guidance? Join [NAME OF MENTORING PROGRAM] in January!
Dear [EMPLOYEE'S NAME],
We’re kicking off the new year with January's National Mentoring Month, and we want YOU to be a part of it! Our mentoring program has been successful in fostering professional growth and development, and we believe your unique skills and talents could greatly benefit from this enriching experience.
Why join our mentoring program?
Personalized Growth: Receive one-on-one guidance from an experienced mentor tailored to your career goals and aspirations.
Skill Enhancement: Gain valuable insights and tips to enhance your skills, whether it’s leadership, project management or some technical expertise.
Company Connection: Connect with colleagues and leaders across departments, expanding your network and opening doors to new possibilities within the company.
To sign up, simply click on this link [REGISTRATION LINK] and complete your enrollment and profile by [DEADLINE].
Have any questions or need further information? Feel free to reach out.
Best,
[NAME]
Email 2: All
Subject: Take Control of Your Development. Become a Mentor or Mentee Today!
Dear [EMPLOYEE'S NAME],
Are you looking for an opportunity to grow your career, develop new skills or share your knowledge with others? We’re excited to invite you to participate in [NAME OF MENTORING PROGRAM]!
This program is designed to foster professional development, strengthen relationships across the company and provide guidance for personal growth at [COMPANY NAME]. Whether you’re seeking advice from an experienced mentor or you’re ready to offer your expertise as a mentor, this program is for you.
Who can join?
Mentees: [INSERT CRITERIA]
Mentors: [INSERT CRITERIA]
How to get started: Signing up is easy! Click the link below to register your interest and let us know whether you’d like to be a mentor, a mentee or both. [LINK TO SIGN-UP FORM]
The deadline to apply is [DEADLINE DATE], so don’t wait! This is your chance to take the next step in your professional journey.
Thanks,
[NAME]
Email 3: Mentors
Subject: Take Control of Your Development. Become a Mentor Today!
Dear [EMPLOYEE'S NAME],
As we prepare for 2025, we’ll be celebrating National Mentoring Month in January. Our mentoring program has become a cornerstone of professional development here at [COMPANY NAME], and we’d like your growth to be a part of this transformative experience.
What's in it for you?
Mentorship Expertise: Share you knowledge and skills with a mentee looking to grow in areas in which you can provide guidance
Community Building: Forge meaningful connections with colleagues from various departments, fostering a collaborative and supportive work environment.
Recognition: Stand out in your career by taking the initiative to invest in someone else’s professional growth. Put your leadership presence and skills to work with a vibrant opportunity to help someone else learn and grow.
Ready to take the next step? Enroll in our mentoring program [REGISTRATION LINK] before [DEADLINE DATE]. Help someone else reach new heights!
Should you have any questions, don't hesitate to reach out.
We're here to help you find that next step forward.
Thanks,
[NAME]
Email 4: Mentees
Subject: Don’t let your career grow stale. Join [COMPANY NAME]’s mentoring program!
Dear [EMPLOYEE'S NAME],
January is not just a time for resolutions but a chance to invest in
your professional growth.
That's why we're excited to invite you to participate in our
mentoring program during January’s National Mentoring Month!
What makes our mentoring program unique?
Tailored Guidance: Your mentor will work closely with you to understand your goals and provide personalized guidance to help you achieve them.
Continuous Learning: Engage in thought-provoking discussions, goal setting and events designed to broaden your skill set and deepen your industry knowledge.
Positive Impact: Be a part of a program that not only benefits your career but also contributes to a growing, supportive workplace culture.
Ready to embark on this journey? Enroll now by clicking [REGISTRATION LINK] before [DEADLINE DATE]. Your future self will thank you!
Feel free to reach out if you have any questions or if you'd like more information. We're here to support your success.
Cheers,
[NAME]
Email Templates: Engage Existing Participants
Email 1: All
Subject: Looking for Career Guidance? Join [NAME OF MENTORING PROGRAM] in January!
Dear [EMPLOYEE'S NAME],
We’re kicking off the new year with January's National Mentoring Month, and we want YOU to be a part of it! Our mentoring program has been successful because you and others like you have taken the time and effort to grow your skills and knowledge, or help someone else to. We want you to stay a vibrant part of our mentoring community.
So it’s time to re-engage with your mentoring partner, or find another one.
Want some tips for keeping the mentoring spark alive? We suggest the following:
Monthly Check-ins: Schedule a brief monthly check-in to discuss progress, goals and any challenges.
This regular communication ensures that both parties stay aligned and motivated.
Knowledge Sharing: Share articles, books or resources that you find valuable. This exchange of knowledge enhances the learning experience for both the mentor and mentee.Networking Events: Attend networking events together, virtually or in person, to expand your professional circles. This collaborative approach not only benefits the mentor and mentee but strengthens our entire organizational network.
Connect with your mentoring partner today, and set up your next meeting. [PROGRAM LINK] Or if you’re looking for a new mentoring partner, enroll by [DEADLINE DATE] to meet your next match.
Have any questions or need further information? Feel free to reach out.
Best,
[NAME]
Email 2: All
Subject: Keep your mentoring spark alive this January!
Hi [EMPLOYEE'S NAME],
As we kick off National Mentoring Month in January, we're reaching out to our dedicated mentors and mentees to ignite a new level of engagement in your mentorship journey. Your commitment to the program is essential, and we believe that active engagement will make this experience even more rewarding.
Why is your engagement crucial?
Inspiration for Others: Your active involvement serves as an inspiration to others in the mentoring program. Your success stories motivate and encourage fellow participants.
Enhanced Learning: Engaging with your mentor/mentee provides a continuous learning experience. Take advantage of the wealth of knowledge and experience your mentor or mentee brings to the table.
Community Building: Actively participating in mentoring activities contributes to a stronger sense of community within our organization. It fosters a supportive environment where everyone can thrive.
We're excited about the possibilities National Mentoring Month brings, and we hope you'll join us in making this month a memorable one for your mentorship.
Kindly,
[NAME]
Email 3: All
Subject: How’s Your Mentoring Going? Let’s Check In!
Hi [EMPLOYEE'S NAME],
We hope you’re finding value in your mentoring partnership! As we head into National Mentoring Month, we’d love to help you make the most of your mentoring experience. Now is the perfect time to check in and ensure you’re both on track to achieve your goals.
Here are a few ways to keep the momentum going:
Schedule a check-in: Take a moment to reconnect with your mentor/mentee. Whether it’s a quick catch-up or a more in-depth discussion, staying engaged will make a difference.
Revisit your goals: How are you progressing towards the goals you set? It’s never too late to adjust and refine them as you continue to grow.
Share your experiences: Both mentors and mentees have so much to offer! Exchange feedback, challenges and successes to make the relationship even more impactful.
We’re here to support you throughout the program, so if you have any questions, need resources or want advice on how to strengthen your mentoring relationship, don’t hesitate to reach out to [PROGRAM MANAGER’S NAME] at [EMAIL ADDRESS].
Best,
[NAME]
Email Templates: Sharing Mentoring Stories
Email 1: Mentor Advocacy
Subject: Inspire Others: Share Your Mentorship Journey!
Dear [MENTOR'S NAME],
I hope this email finds you well. As a valued mentor in our
mentoring program, we believe your unique experience could
inspire others to embark on their own mentoring journey. We
invite you to be an ambassador for the program by sharing
your mentorship story with the organization.
Here are a few ways you can advocate for the mentoring program:
Written Testimonial: Share a brief written testimonial highlighting the impact of mentorship on your mentee and yourself. Include specific examples of growth and success.
Participate in Meetings: Consider briefly discussing your mentoring experience during team or departmental meetings. Your firsthand account can be a powerful motivator for others to join the program.
Internal Blog Post: Write a blog post for our internal communication platform detailing your mentorship journey, lessons learned and the positive outcomes. This can serve as a valuable resource for others considering mentorship.
Your willingness to advocate for the mentoring program is crucial in fostering a culture of growth and development within our organization. If you're interested, please reply to this email, and we can coordinate the next steps.
Thank you,
[NAME]
Email 2: Mentee Advocacy
Subject: Your Mentorship Experience Matters – Tell Us Your Story
Dear [MENTEE'S NAME],
Your unique perspective as a mentee can greatly impact and inspire others to engage in our mentoring program. Would you be interested in sharing your success story?
Here are some ideas on how you can become an advocate for mentoring at [COMPANY NAME]:
Video Testimonial: Create a short video sharing your experience and the positive impact of mentorship on your professional growth. Visual storytelling can be a compelling way to connect with your colleagues.
Presentation in Meetings: Volunteer to share your journey during team or departmental meetings. Discuss specific instances where mentorship has contributed to your success and career development.
Social Media Post: Consider posting about your mentorship experience on our internal social media channels or on your own channels. Tag the company and use relevant hashtags to increase visibility.
Sharing your story can play a significant role in encouraging others to explore the benefits of mentorship. If you're interested in sharing, let us know and we can provide further guidance.
Thank you for being a dedicated participant in our mentoring program!
Cheers,
[NAME]
Admin Tip:
Seeing mentoring stories pouring in? This is a great time to
organize a virtual or in-person panel event where you invite
mentors and mentees of your last program to share their stories
with leadership and other employees in the organization.
Marketing Tip
Sending Emails
Research shows the best days for sending emails are Tuesdays,
Wednesdays and Thursdays.Best times = 9-11am / 1-3pm
Be aware of what else is going on in your org during sends.
Avoid sending emails during other pressing initiatives (e.g. healthcare enrollment) or deadlines, end of quarter or weekends.