Mentoring happens everywhere. We want to encourage mentors and mentees to meet - and if that’s in person, that’s great! But you still need to track that meetings are happening and how helpful they are.
Features & Capabilities
With this release, participants will be nudged to have regular mentoring meetings, and enable them to determine a meeting cadence that works for both partners. Participants will set this cadence in the platform, allowing the platform to track if the participants are meeting - on or off the platform.
Availability
1:1 Ongoing connections only
Can be enabled for specific programs
How it works for admins
The feature can be enabled by admins on the program level
Admin can set a recommended frequency - either weekly, every other week or monthly
How it works for participants
After their first meeting, the mentee will be prompted to proposes a meeting frequency and confirm the next meeting date based on the selected frequency.
The mentor will then be notified that they need to accept the proposed frequency, and will be able to accept or propose a different frequency.
After a meeting frequency is accept by both mentor and mentee, an email reminder for a meeting is sent 1 day before the meeting date if a meeting isn’t present in the platform already. The participants can indicate with 1 click if they need to schedule a meeting, already met off platform or plan to skip this meeting.
If participants do not take action after the above email, they will receive another email one day after the expected meeting date. This is an opportunity to capture any off-platform meetings that were not captured in the platform.
If a mentee doesn’t propose a meeting frequency by the third week after their connection starts, the recommended frequency set by the admin becomes the established meeting frequency for the connection.
Additional Notes
Meeting reminders or follow-ups won't be sent if there is already a meeting in the platform around the expected meeting date as set by the mentor and mentee
The mentee frequency proposal popup as well as email soliciting mentee to propose a meeting frequency shows up only at the point in time when there are no other meetings after the first meeting. For example, after the first meeting, there are already recurring meetings between mentee and mentor, then no point in soliciting a frequency.
Training & Support
We have added resources for admins to know about this functionality. Helpdesk articles for the same have been added.
Release Certification
This release has undergone rigorous testing phases to ensure its reliability and efficacy, particularly concerning the purpose assessment capability. We are proud to report that the release has been thoroughly tested and certified by Chronus. This certification signifies our unwavering commitment to maintaining the highest standards of quality for our users.